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Mind Your Own Business: Top IT Asset Management and Tracking Tips

Written by Business World, on 18th Apr 2017. Posted in General

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IT asset management is the process of managing a business's IT assets like computers, mobile phones, tablets, and more. It involves managing tangible assets and intangible assets, and it covers planning, buying, using, and disposing of these assets.

If you are considering using an asset management system in your organization, here are some of the main benefits along with tips for making the most out of your system.

What Are the Benefits of Asset Management?

There are many benefits of asset management for your business. Perhaps the most important benefit is that it allows you to make better decisions when it comes to your organization's technology.

This includes decisions when it comes to purchasing new assets because you know exactly when it is the right time to replace assets before they become obsolete.

You will also be able to keep better track of all of your assets. Once you have purchased an asset and used it, you may not know who is responsible for it or where it goes. These are questions you can easily answer when you use an asset management system.

Good asset management can also help you when it comes to ensuring that all of your assets are in compliance.

One of the most obvious benefits is that an asset tracking system speeds up the process of tracking your assets. There is no longer the need to manually track your hardware, and instead, you can use barcodes and scanners to speed up the whole process.

Auditing is also a lot quicker and more streamlined, which will save everyone a lot of time. It also becomes more accurate when you have a dedicated system in place, helping to reduce errors.

Finally, asset tracking can help you to reduce fraud in your organization. This is a large problem for many businesses, so tracking assets is one way to reduce the risk.

Make the Most of Asset Management

If you decide to use an asset management system, you'll want to make sure you make the most of it as soon as you start using it.

The first stage is to decide upon exactly what you need. Don't rush into it, and before you start looking into the various software solutions, know exactly what your organization requires, which involves deciding on your goals. Once you have done this, you will be in a much better position to choose the right asset management software for your needs.

Think carefully about the type of system that you want to use. For example, you may want a system that incorporates helpdesk software alongside IT asset management. This will help you with ticket management at the same time in an all-in-one solution.

Every system is different, but one thing you might want to look for is a remote control feature. Not all asset management software has this, but it can be very useful. This allows IT departments to access devices from anywhere, so when someone is working remotely and needs help, IT can access the device without any problems. However, you might have to get this separately and integrate it into your system.

Another useful feature is geo-location. Again, it's not always provided with asset management software, but it may be useful for your organization. It allows you to find out where the devices are located, the software on them, the configuration, and more.

Whichever option you choose, start small when you first implement it. It's going to be a big change in your organization, so it might be worth starting in a few departments first and then building up over the whole organization.

You will also want to introduce new procedures to monitor and evaluate the system. A new asset management system can make a huge difference to your organization, but you need to ensure that you monitor constantly so that all of the departments and employees are following the procedures that you have set out.

Finally, make sure you carry out regular reviews of your system. You should attempt to do this once a quarter or so, and this is an opportunity to not only identify problems and rectify them but to make sure you are achieving your goals.

Start Researching Asset Management for Your Company

Asset management can provide many benefits for organizations, so consider whether it is right for your company. Speak to senior management to get them on board, and explain the benefits of having an asset management system in place.

Once you are ready, start looking for the right solution for your organization and enjoy all of the benefits that it provides.

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